Process

Processes are central to our approach.

Everything – every object – exists in time. Therefore every object has a life cycle and is a process. But the process is set in the context of a system containing other connected processes – some at higher and some at lower levels of definition. We capture those processes using mind maps to create a processs model.

All processes have attributes that we characterise using why, how, who, what, where, when.

 

 

 

 

 

 

 

 

Why attributes include all expressions of sucess as purpose including vision, mission, objectives and targets.

How attributes include all models of transformations of inputs to outputs, including physical systems (scientific) models, method statements, systems models, resources requirements

Who attributes include all of the people involved – the players or actors- and their roles and functions. In particular the process owner is the leader responsible for the delivery of success to the client(s) and keeping all stakeholders informed of progress.

What attributes inlude all expressions (models) of struture and form, state variables, performance indicators, inputs and outputs as well as Italian Flags or any other summary measures of progress or perfromance.

Where attributes include definitions of systems boundaries, contextual assumptions as well as physical site or place as location.

When attributes include durations and times such as earliest/latest start, earliest/latest finish, float from e.g. a critical path network analysis.

These variables manifest tyemselves in physical hard systems as in the table below.

Physical hard System Potential

(Why)

Flow

(What)

Impedance

(What)

Electricity Volts Amps Resistance, capacitance, inductance
Mechanics Velocity Force Damping, mass, flexibility
Water pipes Pressure head Flow Drag, open tanks/reservoirs, closed tank?
Traffic Need Flow On-street parking, off-street parking, route changes
‘Soft’ Why – (Who, Ambiguity/conflict,
creative What, capacity to perform,
tension Where,

When)

capacity to adapt/innovate

We can compare some hard system derivatives with speculative soft ones as in table below

Concept Hard – e.g. Mechanics Soft – suggested equivalent
Across Variable: Potential V

(Why)

Velocity Motivation: The rate of change of willpower (self-control): volition for purposeful effective action
Through Variable: Flow q

(Who, What)

Force Rate of external change through action
Integrated V: x = ∫Vdt Displacement Will: strength of purpose
Differentiated V: y = dV/dt Acceleration Increasing motivation
Integrated q: z = ∫qdt Momentum Change
Power P = Vq Power The capacity to influence change: authority, means, competence, capability, proficiency
Work W = ∫qdx Effort Effort
Energy E = ∫Pdt Capacity for work Capacity for work
Capacitance Mass, inertia Ambition, aspiration, resoluteness as stored willpower
Inductance Flexibility Adaptability to change
Resistance Damping Prevarication and wasted effort

To most people a handbag is an object with ‘substance’ (the materials with which it was made) and form with some sense of permanence.  To a systems thinker of the type we are describing here a handbag is a process that plays a role in other processes.  Put at its simplest, the handbag has a life cycle in which it was conceived, designed, made and used and eventually disposed of.  Whatever it was designed to do (function) and whatever form it takes (e.g. as a fashion item) it is unlikely that it was designed to carry an abandoned baby as in the play ‘The Importance of Being Ernest’ by Oscar Wilde premiered in 1895 .  Nevertheless in that role or function the handbag played a crucial part in keeping the infant Jack safe and, as revealed as the play unfolds. The handbag was important in his being abandoned, found and rescued and taken into a good family upbringing.

To understand what we mean here when we refer to a process we need to reject all existing preconceptions of what constitutes a process and to create a new and all encompassing definition.  So a new process is not just the how of doing as it is often used. It is not just an input being transformed to an output, or a Gantt bar chart, a recipe, a flowchart, a network of an IDEF0 diagram – it is all of these and more.

It is our contention that we can capture everything that we know (model) in processes.  A handbag, a kettle, a building, an aeroplane, a power station, an airport terminal and all living things, including human beings, can all be represented as processes.  In this way a systems thinker recognises from the start that everything has life cycle. But it is a life cycle that is set in the context of a system containing other processes – some at higher and some at lower levels of definition.